A/R Assistance Services

One of the biggest challenges in managing what is most generally considered the second largest asset in a company, that being Accounts Receivable, is to keep the A/R as close to “current” as possible.

Through its partnership with Inet Credit Exchange (ICE), NACM Heartland offers a service that enables your credit department or collection manager an efficient and automated means of tracking and prompting A/R for payment. This ultimately leads to a reduction of bad debt loss and maximizes company and department profits while respecting the customer.

The ICE Service Center is made available to you as a tool to enhance your credit department, by automating a series of reminders to your customers. This occurs on your letterhead, using your signature, phone and fax numbers, and directing all payments to your lock box. The reminder series usually covers a 60 day period consisting of letters, faxes, emails and phone calls to your customer, for a flat fee. You can create as many different reminder series as needed for your company, and you can place accounts for third party collections from the service center.

In order to utilize the ICE Service Center, you pay no up-front fees and there are no quotas you must meet for participation. Data updates via FTP to our data center are important for this program to work efficiently. You can customize all letters and program schedules. Month-end reports allow you to track everything. Letters are signed with your digital signature.

Here is the process:

1. You transfer your A/R data via FTP to the ICE database (daily updates are preferred)
2. You set parameters for A/R to become eligible
3. Data you transfer is analyzed for eligibility
4. System produces an eligibility report for you to choose which accounts you want approved
5. You then approve, review, exclude, permanently exclude or escalate the account(s)
6. Once account is approved, the program you have designed is initiated automatically
7. Debits and Credits to the account are read automatically from the data files and those changes are incorporated
8. Monthly reports are generated to track all activity, as well as overall effectiveness
9. The system was designed with great flexibility and ease of use. The ICE Service Center is available for demo, so call us at (888) 222-1447 for more information on this service from NACM Heartland and Inet Credit Exchange.